Frequently Asked Questions

Positive Proof is a security technology company that has protected schools and facilities for over 25 years. We deliver visitor management, panic button, door monitoring, volunteer management, event management, and gunshot detection solutions across 13 industries nationwide.

Positive Proof has been protecting facilities for over 25 years. We have screened more than 500,000 sex offenders at entry points, triggered more than 1 million emergency alerts, and monitored more than 10,000 access points across schools, hospitals, government buildings, and other facilities.

We serve 13 industries: Education, Healthcare, Government, Social Services, Corporate, Places of Worship, Financial Institutions, Retail, Manufacturing, Transportation, Hotels & Hospitality, Real Estate, and Public Venues & Events. Each deployment is configured to the compliance and operational requirements of the specific facility type.

Yes. Every Positive Proof solution is designed to work as part of an integrated platform. For example, Visitor Management pairs with Door Monitoring to create a complete entry-to-exit security layer, and Panic Buttons integrate with Gunshot Detection for multi-layer emergency response. A demo can be configured to show how the solutions work together in your facility type.

Positive Proof solutions are cloud-based. All data is encrypted and stored in a secure cloud environment accessible from any authorized device. On-premise options are available for specific compliance requirements — request a demo for details.

All visitor, volunteer, and incident records are encrypted and stored in a secure cloud environment. Administrators can search and export records at any time for compliance or incident review. Positive Proof does not sell or share your data with third parties.

Yes. Positive Proof is designed to integrate with access control systems, badge printers, existing alert infrastructure, and HR/volunteer databases. Our team configures each integration during the onboarding process to ensure compatibility with your current setup.

Implementation timelines vary by solution and facility size. Most single-solution deployments are operational within a few weeks. Full platform deployments across multiple locations are typically completed within 30 to 90 days. Exact timelines are scoped during the demo consultation.

Yes. Staff training is included with every deployment. We provide role-based training for front-line staff, administrators, and security personnel. Ongoing training materials and support are available throughout your contract.

Use the Request a Demo link on any page or visit positive-proof.com/request-demo. Demos are 30 minutes, configured to your facility type and compliance requirements, and include a live walkthrough of the solutions most relevant to your organization.

National and state-level sex offender registries are checked in real time. Coverage includes all 50 states plus federal registries. The database is updated continuously so every screening reflects the most current information available.

Most check-ins complete in under 30 seconds, including the sex offender screening. Pre-approved or returning visitors can move through an expedited flow that is even faster.

Staff receive an immediate on-screen and mobile alert. The visitor is not informed of the flag. Staff follow their internal protocol for denying entry or escalating to law enforcement.

Yes. Visitor Management supports unlimited entry points from a single administrative dashboard. All locations report to one real-time view, so administrators can monitor every entrance simultaneously.

All records are encrypted and stored in a secure cloud environment. Administrators can search and export records at any time for compliance reporting, incident review, or audits.

Alerts are transmitted in under three seconds from the moment a button is activated. Responders receive GPS-precise location data, the type of emergency, and any contextual information logged by staff at the time of activation.

Positive Proof offers wearable panic buttons (badge or fob form factor) and fixed wall-mounted units. Activation is always a physical hardware press. All devices integrate with the same centralized dispatch and alert platform so the response workflow is consistent regardless of device type.

Yes. Our panic button solution is designed to meet Alyssa's Law requirements in states where the law has been enacted. We help schools understand their state-specific compliance requirements and configure the solution accordingly.

Yes. Staff can indicate the type of emergency — medical, intruder, fire, lockdown, or other — when activating a panic button. This information is transmitted to responders and to the administrative dashboard in real time.

Accidental activations can be cancelled by the activating user within a short confirmation window. All activations — including cancelled ones — are logged for review. Administrators can review activation history at any time.

Door Monitoring tracks the open/closed status of every monitored access point in real time. The system logs every door event — opening, closing, forced entry, propped open — with a timestamp and location. Alerts are triggered for any unauthorized or anomalous state.

When a door remains open beyond a configured threshold, an alert is immediately sent to designated staff. The alert includes the door location and the duration it has been open. Staff can acknowledge the alert from a desktop or mobile device.

Yes. Door Monitoring integrates with existing access control, badge reader, and alarm systems. Our team maps the integration to your current infrastructure during onboarding.

There is no hard limit on the number of monitored access points. Deployments range from single-building installations with a few dozen doors to multi-campus environments with thousands of access points on one unified dashboard.

Yes. Door Monitoring can be integrated with lockdown protocols to display real-time door status during an emergency event. Administrators and security personnel can see which doors are secured, propped, or open across the entire facility from a single screen.

Volunteer screenings include national criminal background checks, sex offender registry screening, and optional additional checks depending on the volunteer role and facility requirements. All checks are run through verified national databases.

Most volunteer background checks complete within minutes. Results are available in the administrative dashboard as soon as processing is complete. Complex cases that require manual review may take longer.

Yes. Volunteers complete their profile and consent forms online in advance. When they arrive, their status is already on file and they can check in quickly without re-entering information.

Volunteer profiles are stored in the system with their screening status and approval history. Recurring volunteers can be pre-approved for specific roles or time periods. Expiration alerts notify administrators when re-screening is required.

Yes. Volunteer Management is designed for both ongoing programs and high-volume event deployments. Administrators can manage volunteer assignments, check-in queues, and role-based access from a single interface during large-scale events.

Event Management supports any event that requires controlled access — sports games, community gatherings, public performances, school functions, conferences, and ticketed events. The system scales from small internal meetings to large public events with thousands of attendees.

Yes. Pre-registration allows attendees to submit their information in advance. The system can run background checks or watchlist verifications before the event date, enabling faster entry and flagging concerns before the day of the event.

Staff use scanning stations or mobile devices to verify attendee credentials at the door. Cleared attendees are admitted and their entry is logged. Flagged or unregistered individuals are flagged for staff review before entry is granted.

Yes. Event Management can integrate with common ticketing systems to import attendee lists, validate ticket holders at entry, and track attendance in real time. Specific integrations are confirmed during the setup process.

Yes. Post-event reports include total attendance, entry timestamps, flagged incidents, and any anomalies logged during the event. Reports are exportable for compliance, insurance, or internal review.

Acoustic sensors deployed throughout the facility analyze sound signatures in real time. When a shot is detected, the system instantly classifies the event, pinpoints the location, and transmits an alert to staff and emergency responders simultaneously.

The system is engineered to minimize false positives from ambient sounds such as slammed doors, car backfires, or construction noise. Sensor placement and calibration during installation are optimized for the acoustic profile of your specific facility.

Alerts are transmitted in under three seconds from the moment a shot is detected. Location data pinpointing the sensor zone closest to the event is included in the initial alert.

Yes. Gunshot Detection integrates with Panic Buttons to create a layered emergency response. A detected event can automatically trigger the same alert and lockdown workflow as a manual panic button activation, with or without staff intervention.

Yes. Outdoor-rated sensors are available for parking lots, athletic fields, and exterior access points. Outdoor sensor placement is calibrated separately from interior zones to account for wind, traffic, and other environmental factors.

Schools most commonly deploy Visitor Management to screen parents, volunteers, and contractors; Panic Buttons for Alyssa's Law compliance and rapid emergency response; and Door Monitoring to maintain perimeter integrity across campus. All three can be deployed together as an integrated school safety platform.

Yes. Our Panic Button solution is designed to meet Alyssa's Law requirements in states where the law has been enacted. We work with school administrators to understand their state-specific compliance requirements and configure the solution accordingly.

Yes. Visitor Management checks every visitor against national and state sex offender registries in real time. If a flagged individual attempts entry, staff receive an immediate alert before access is granted.

Visitor Management enables hospitals and clinics to screen every visitor before granting access to patient floors, control visitor flow to sensitive areas, and maintain a complete audit trail for compliance and incident review.

Yes. Panic Buttons are well-suited for clinical environments where staff may encounter agitated or threatening patients or visitors. Wearable options allow nurses and clinical staff to trigger alerts discreetly without leaving a patient.

Positive Proof solutions handle visitor and access data, not patient health records. Our security architecture — encrypted cloud storage, role-based access controls, and audit logging — is designed to complement healthcare compliance frameworks.

Government facilities typically deploy Visitor Management for controlled public access, Door Monitoring for perimeter and interior access point control, and Event Management for public hearings, ceremonies, and multi-agency gatherings.

Yes. The system supports tiered visitor categories — including government employees, contractors, and public visitors — with different screening requirements and access levels configured per category.

Yes. All visitor and access records are logged with timestamps and are searchable and exportable by authorized administrators. Records can be retrieved for audit requests, incident reviews, or public records compliance.

Social service organizations deploy Visitor Management to screen everyone entering facilities that serve children, adults with disabilities, or other vulnerable populations. Panic Buttons protect staff during potentially volatile client interactions. Volunteer Management screens every volunteer before they are granted access.

Yes. Custom watchlists can be configured to flag specific individuals based on internal records — including those with restraining orders or prior incidents — in addition to the standard sex offender registry screening.

Yes. Role-based training is included with every deployment and is customized for the specific operational context of social service organizations.

Corporate facilities deploy Visitor Management for vendor and guest screening across multiple entry points, Door Monitoring for perimeter and restricted area access control, and Event Management for conferences and large company gatherings.

Yes. Visitor Management supports separate screening workflows and access levels for different visitor categories — including regular employees, contractors, vendors, and guests — each with configurable requirements.

Positive Proof integrates with existing access control and identity management systems. Our team documents integration requirements during the scoping process and configures connections to your current infrastructure.

Places of worship commonly deploy Visitor Management to screen attendees at events and services, Volunteer Management to screen ministry volunteers and children's program staff, and Event Management for large community gatherings and multi-day events.

Yes. Volunteer Management is well-suited for children's ministry and youth program volunteers. It runs background checks and sex offender registry screening before any volunteer is approved to work with minors.

Yes. Positive Proof solutions are scalable and can be deployed in facilities of any size. A demo will be scoped to your specific congregation size and program needs.

Financial institutions most commonly deploy Visitor Management for branch and corporate office access, Panic Buttons for teller and back-office staff safety, and Door Monitoring for vault and restricted area access control.

Yes. Wearable and fixed panic buttons are designed for silent, discreet activation. Staff can trigger an alert without alerting a threatening individual, immediately notifying law enforcement with location and context.

Yes. Positive Proof supports multi-location deployments from a single administrative dashboard. All branches report to one centralized view, and administrators can configure location-specific rules and alert routing.

Retail facilities deploy Visitor Management for vendor and contractor screening at receiving and service areas, Door Monitoring for stockroom and restricted access points, and Gunshot Detection for high-threat retail environments.

Yes. Both Panic Buttons and Gunshot Detection can trigger immediate staff and law enforcement alerts during a violent incident, with location data to direct responders to the correct area of the store.

Yes. Gunshot Detection is deployable in retail environments, with sensors calibrated to the acoustic characteristics of the specific space. The system distinguishes gunshots from ambient retail noise with a high degree of accuracy.

Manufacturing facilities commonly deploy Door Monitoring for production area and restricted zone access control, Panic Buttons for worker safety in areas with limited line of sight, and Visitor Management for contractor and vendor screening at facility entry.

Yes. Door Monitoring can be configured to track and alert on access to any designated restricted or hazardous zone, including logging who entered, when, and for how long.

Yes. Positive Proof solutions operate continuously with no downtime for shift changes. Alert routing can be configured to reflect shift schedules so the right staff receive notifications at the right time.

Transportation hubs deploy Door Monitoring for secure area access control, Panic Buttons for staff safety across large facilities, and Visitor Management to screen contractors and non-employee personnel accessing secure zones.

Yes. Door Monitoring and Visitor Management both support unlimited access points on a single dashboard. Large transit hubs with dozens of entry points are a common deployment configuration.

Yes. Outdoor-rated hardware is available for transit platforms, parking areas, and external access points. All outdoor hardware is designed for the specific environmental conditions of the deployment site.

Hospitality facilities deploy Visitor Management for guest and contractor access control, Event Management for conferences, weddings, and large venue events, and Door Monitoring for back-of-house and restricted area control.

Yes. Event Management handles large-scale event access including pre-registration, day-of check-in, and post-event reporting. It integrates with existing event booking and registration platforms.

Yes. Guest records are handled with strict access controls and are only accessible to authorized administrative staff. The system logs what is necessary for security and compliance without creating unnecessary guest data exposure.

Real estate and property management companies deploy Visitor Management to screen contractors, vendors, and prospective tenants; Door Monitoring to control access to restricted areas; and Panic Buttons to protect on-site staff during property showings and tenant interactions.

Yes. Multi-property deployments are managed from a single administrative dashboard. Each property can have its own access rules and alert routing while still reporting to one centralized view.

Yes. Wearable panic buttons are particularly well-suited for real estate agents conducting private property showings. A discreet alert triggers instantly and transmits GPS location to both law enforcement and a designated contact.

Public venues and event organizers deploy Event Management for large-scale attendee access control, Panic Buttons for crowd management staff, and Gunshot Detection for high-occupancy or high-risk event environments.

Yes. Event Management is designed for high-volume events with multiple simultaneous entry lanes, pre-registered attendee lists, and real-time capacity tracking. The system has been deployed at events with thousands of concurrent attendees.

Gunshot Detection alerts transmit in under three seconds, including precise zone-level location data. Security personnel and law enforcement receive simultaneous notifications so response can begin immediately across all areas of the venue.